3 Cloud Phone Myths That Are Barriers for Collaboration

Businesses across the world are migrating to the cloud phone but there are still some who haven’t embraced the change. Obvious reasons for not making the move exist and this often includes concerns pertaining to security, productivity and adoption costs.

The legacy tools for file sharing and collaboration can’t match the needs and pace of modern businesses. These inefficient tools prove to be a hindrance to productivity and often increase the cost of production. Modern businesses must realize the importance of adopting technologies and tools that help employees to work from any location with complete access to the type of information they need. Businesses that fail to realize this need are going to be left behind their competitors. In this blog post, we are going to bust some of the myths associated with the adoption of technologies like cloud phone systems that prevent businesses from making the right move quickly:

Myth 1: On-Premise Solutions Have Best Security

Companies consider on-premise phone systems and data solutions as safe bets because they believe that they have absolute control over sensitive data or information. However, according to recent news reports, most recent data breaches have occurred within on-premise systems. Some of the security issues that can plague on-premise systems include:

  • Human error – People are prone to committing mistakes and simple human error can result in high-profile data breaches.
  • Misplaced devices too can result in data breaches where it is not possible to even remotely wipe out the information.
  • Physical breaches can affect your on-premise systems and you will have to keep adopting new security technologies like biometric authentication or disaster management.

However, as with any cloud-based systems, cloud phone also have access to advanced security capabilities that can resolve issues quickly. Since the content is stored in the cloud, you not only gain visibility but also absolute control on data access and sharing. Data stored in the cloud can be remotely repaired when a device gets misplaced or lost.

Moreover, your cloud phone systems, data, and other tools are being handled by experienced and dedicated experts. They will ensure that all data security protocols are implemented and any breach is taken care of at lightning speed.

MYTH 2: Investment in Hardware is Scalable

Even a few years back, investment in hardware was being considered safe. However, with a company’s growth, server storage space actually decreases. On the other hand, maintenance hours and costs keep growing. Businesses often grow at an unpredictable rate and it’s impractical to be investing in hardware when you are not sure about the growth of your company.

Since there is a wide range of cloud-based tools and solutions available in the market, it is better to opt for the superior alternative. These solutions are known to be reliable, efficient, faster and fault-tolerant. Single point hardware failure is not possible in the cloud and you can safeguard your company from unpredictable data losses.

The situation with a phone system is similar. You mentally think you are planning for the future and get an on-premise phone that is way beyond you requirements. And, this is an investment that is sunk forever. With a cloud phone, you have options to add extensions in small numbers and even scale back when you don’t need the extensions. Features, capabilities and facilities are scalable up and down.

MYTH 3: Reliance on FTPs is Forever.

FTP servers were once the lifeblood of business, which facilitated file sharing and collaboration. However, with the change in the workplace, external collaboration, and on-the-go productivity has become necessary. FTP’s aren’t flexible enough and the technology is decades old. It does not offer any kind of data encryption, which leaves your data completely exposed.

Modern businesses should go for the cloud-based alternatives that are more adaptable and flexible than FTP can ever be. You will be able to share files and collaborate easily from your mobile devices anywhere.

A cloud phone system is not dependent on an FTP. It is completely IP based and the IPs are dynamic. At the server end, the cloud phone uses a large number of IP addresses so that your calls are never held up. At the client end, the cloud phone system does not even expect a static IP address. It recognizes you through the log-in, and set up a session based on your current IP address. You can log off, move on and reconnect, and the cloud phone system will still recognize you.

It is time to understand these and other myths and embrace cloud phone and other cloud-based system for your business.

About Nebula Solutions

Nebula Solutions (originally Technology Convergence Group (TCG)) is a provider of business telecommunication solutions in the Dayton, Columbus, and Cincinnati, Ohio areas. Nebula Solutions is a Toshiba Platinum Dealer, which is the highest attainable certification level. Nebula Solutions supports all Toshiba telephone systems from the IPedge VoIP system all the way to Strata communication systems. At Nebula Solutions, our technicians are Toshiba certified and have an average of over 20 years of experience.

Call (888) 257-0955 today for all your telecommunication needs.

 

What is Cloud Computing? A Non-Technical Perspective

Cloud computing has turned into lifeblood for the enterprises as well as customers. If businesses want to win the race, they will have to get on board quickly. Several people believe that Cloud is nothing but the same old wine in a new bottle. Logic behind this belief is that cloud computing is just a natural progression from the existing mainframe computing or managed hosting. However, one thing that the naysayers miss out on is that even though cloud might be just an incremental change over the existing technology, it’s a fast changing world out there and cloud is the next big change.

The big change on the cloud is the shift from infrastructure and applications to being data oriented. Computing hardware has been almost completely commoditized; however, even a few years ago software was only the game of the bigger companies. Consumers now have option of choosing from different cloud computing delivery models like PaaS, SaaS and IaaS. They can use any of these models for their computing needs that can range from DIY (do-it-yourself) to DIFY (do-it-for-you). IT has been extended to the common people and consumers through the use of cloud computing.

Cloud Computing Offers

If we are to take the example of cloud computing being offered by any number of companies, we can easily spot numerous failures. However, the interesting thing is that it is absolutely fine to have such faults because cloud is a fast changing environment where engineers are experimenting with a lot of new things. Thus, when we compare with the well-oiled and better-managed data centers, we are going to find faults with other start-ups. Businesses or companies offering cloud computing services are bound to experience hiccups and even stumble from time to time because they are working to bring about a change. It is all about trial and error, so we have to cut them some slack while judging their quality of service.

The best thing is that the change in cloud computing is getting unflinching support from the public sector. Often the public sector has been regarded as a slow adopter of information technology; however, the most amazing aspect is that this sector has been the biggest driver behind the change in cloud computing. It is quite understandable when we see industry bigwigs like Larry Ellison, Bill Gates and Jeff Bezos vouch for cloud computing but the size of the game can be comprehended from the fact when we see the U.S. Federal CIO’s name featured  on the list. The scale of the cloud computing market can be judged from the huge excitement it has managed to create among the industry leaders.

The change is there for everyone to see and those who seem to be missing out on the big picture are being distracted because of focusing on other aspects. The market has grown significantly and on minute observation, one can judge the value quite easily. No other market change has ever been so transparent and open. For a non-technical person it all boils down to their perspective of cloud and keeping aside all the changes, they have to decide whether they want to be part of the change or just wait to see whether these changes fail and leave them unchanged.

About Nebula Solutions

Nebula Solutions (originally Technology Convergence Group (TCG)) is a provider of business telecommunication solutions in the Dayton, Columbus, and Cincinnati, Ohio areas. Nebula Solutions is a Toshiba Platinum Dealer, which is the highest attainable certification level. Nebula Solutions supports all Toshiba telephone systems from the IPedge VoIP system all the way to Strata communication systems. At Nebula Solutions, our technicians are Toshiba certified and have an average of over 20 years of experience.

Call (888) 257-0955 today for all your telecommunication needs.

 

Storage and Backup Strategy for Your Small Business

Storage And BackupBusinesses feed on data and even generate data on a large scale. If you are business leader, you must be aware that data storage is a big concern for any right thinking business owner. For businesses to succeed, data storage needs to be taken care of because that is the biggest weapon in your arsenal when competing with the others in the market. Even if you are running a small business, you work with a lot of data that would help you edge past the others. Terabytes of data are generated by a business (big or small) and they are stored on storage drives that range from your laptop hard drive to the big cloud storage, which has recently come into vogue. However, storage costs have never come so low as it is today. You have options galore when it comes to choosing the best storage for your business.

There are many small businesses that still struggle when they have to come up with a storage and backup strategy. Reasons can be many (and some strange ones too) but primarily surveys point to the confusion that exist about the different types of storage options along with lack of knowledge about the advantages of modern storage options and backup processes.

If you are looking at different storage options and consulted vendor representatives who promised you to provide the best backup storage hardware for your business then it is better to stop and start evaluating every option. Backup constitutes much more than the basic hardware as the preferences and needs will vary from one business to another. You have to understand that your data storage needs are different from the other companies and you need to devise your own strategy.

In this article, we are not going to give you a strategy and instead try to look at some of the latest options that you can evaluate and strategize based on the features offered by each.

Data storage solutions – 6 viable and popular options:

1. DAS or Direct Attached Storage:

DAS includes all the storage devices, which are directly connected to your server or personal computer by using the USB 2.0 or 3.0 ports. This is one from the old school where you have to copy all the data from your computer or laptop and carry out batch backups, which unfortunately contains many outdated data.

2. NAS or Network Attached Storage:

The NAS connect storage to a network and it includes a file server with attendant feature and even accepts multiple drives. The RAID capability of this storage server allows the NAS to avoid data redundancy and supports various protocols that are directly linked to the laptops and PCs.

3. Storage with disaster protection:

This is available both with NAS and DAS and has protection features that save it from common disasters that would otherwise destroy the unprotected data.

4. Online storage:

Small businesses have the option of storing all their data and files on a secured cloud storage. Here the data and files are stored on cloud storage platforms that are really easy to use and provide the right kind of storage at very low price. You do not need to pay up any upfront fee to start using cloud or online storage and all your data and files are stored in an incremental order.

5. Private Cloud:

If you do not want to rely upon the 3rd party cloud vendor companies for storing your sensitive business data then you will have to get your private cloud data storage. This is expensive compared to the other storage options.

6. Offline media:

This is the traditional tape storage device in the form of DVDs and Blue-Ray discs that can provide data backup during critical outages. This is cheaper but not very efficient option of data storage. Recovering data is difficult, and would need manual indexing.

About Nebula Solutions

Nebula Solutions (originally Technology Convergence Group (TCG)) is a provider of business telecommunication solutions in the Dayton, Columbus, and Cincinnati, Ohio areas. Nebula Solutions is a Toshiba Platinum Dealer, which is the highest attainable certification level. Nebula Solutions supports all Toshiba telephone systems from the IPedge VoIP system all the way to Strata communication systems. At Nebula Solutions, our technicians are Toshiba certified and have an average of over 20 years of experience.

Call (888) 257-0955 today for all your telecommunication needs.